Google Drive
Select only authorized files/folders.
✦ PRIVATE AI • SECURE • BUILT FOR BUSINESS
Turn business documents into insights, risks and actions.
Upload PDFs from finance, HR, contracts, logistics, procurement and operations. NexaFile AI summarizes, extracts key fields, flags risks and recommends next actions inside a private company workspace.
✓ No credit card required✓ Documents stay inside the configured private processing path✓ One private workspace per company
DashboardDocumentsPaper ScanRulesReportsCOMPANY WORKSPACEDocument Intelligence
Private AIDocuments1,248
Warnings23
Rule fails7
📷 Scan / UploadPDF · JPG · PNG
🧠 Document IntelligenceFields · Risks · Actions
✓ Company RulesPASS · WARNING · FAIL
📊 Reports & ExportPDF · DOCX · XLSX
⚡Fast document review
🛡Private by design
👥Easy for non-technical teams
▥Works across industries
🔒Self-hosted AI option
PRODUCT IN ACTION
BUILT FOR MANY INDUSTRIES
One platform for many business document workflows
More than PDF upload: NexaFile turns scattered business documents into structured data, risks and actions so teams move faster with fewer manual errors.
DocumentsPaper ScanRulesReportsNEW DOCUMENT
Supplier-contract.pdf
TypeContract
Value450,000,000 VND
Expiry31/08/2027
DOCUMENT INTELLIGENCE
✓ Fields extracted
! 2 risks need review
× 1 rule failed
→ 3 action items
REPORT
Validation result
PDF · DOCX · XLSX · CSV · JSON
₫
Finance & accounting
Financial reports, tax files, invoices and payment documents.
§
Contracts & legal operations
Terms, obligations, dates, renewals and red flags.
👥
HR & recruitment
CVs, employee files, onboarding and internal policies.
⇄
Logistics & import/export
Invoices, packing lists, B/L and import/export documents.
✓
Operations & compliance
SOPs, compliance, supplier files and internal reports.
AI
Other business documents
Upload almost any business PDF for a structured first-pass review.
One workspace. Many teams. One controlled workflow.Start 30-day free trial →
CONNECTED DOCUMENT SOURCES
No more download-and-reupload workflow
Connect a document source, select the exact folders or files you need, and send them directly to analysis. You decide what is connected and what gets imported.
OneDrive / SharePoint
Built for Microsoft 365 teams.
Dropbox
Import documents directly into the workspace.
S3 / Object Storage
For backend workflows and larger archives.
Cloud/Drive→Select files/folders→Private AI→Risks + Actions + Reports
WHY BUSINESSES USE IT
Less manual handling, fewer errors, more predictable operating cost
Teams avoid downloading, copying fields, comparing multiple files and re-entering information. NexaFile performs the first pass, structures information and surfaces exceptions for people to decide.
Reduce repetitive workUpload/sync once and reuse results in the workspace.
Catch discrepancies earlierFocus on risks, key dates and fields that need review.
No per-employee AI setupOne company workspace with roles and plan-based usage.
DOCUMENT INTELLIGENCE · RULES · REPORTING
From paper documents to evidence-backed validation
Upload/scan → understand → validate against company rules → report and export.
1
📷 Upload / Paper scan
PDF, JPG, JPEG, PNG, WEBP. Open Paper Scan to capture by phone or upload a scan.
2
🧠 Document Intelligence
Summary, key fields, dates, amounts, risks, actions and evidence.
3
✓ Company Rules
Admins define internal rules; the system returns PASS / WARNING / FAIL from extracted data.
4
📊 Report & Export
Aggregate documents and download PDF, DOCX, XLSX, CSV or JSON.
PRODUCT OVERVIEW
PRODUCT GUIDES
A dedicated guide for every feature
No more synthetic tutorial series. Read the exact guide you need and watch one overview video.
EXAMPLE CASE STUDIES
Example use cases
FINANCEFinance and tax review
Surface important figures, dates, anomalies and follow-up items from financial and tax documents.
Example: 12 key figures · 4 follow-ups
CONTRACTContract first-pass review
Extract obligations, payment terms, renewal dates and red flags before a human reviewer takes over.
Example: 5 dates · 3 red flags
GLOBALMultilingual document analysis
Read Thai, English, Vietnamese, Japanese, Korean and Chinese documents and choose the output language.
Example: Thai document → Thai or English output
PRIVATE AI & DATA CONTROL
Using AI without the right controls can increase data risk
When employees upload contracts, financial reports or HR files to public AI tools without checking enterprise terms, retention and access controls, sensitive data may be processed on third-party infrastructure that does not fit internal policy.
Uncontrolled public AI use⚠ Processing location may be unclear⚠ Retention may not match company policy⚠ Employees may use personal accounts
NexaFile AI✓ Company-isolated workspace✓ Self-hosted AI; no third-party GenAI API in private mode✓ Owner/Admin controls retention and exports
Nexa operates the SaaS infrastructure under least-privilege controls; companies control their workspace and data lifecycle. The SaaS edition does not claim data never leaves the customer company.
1Data sourceUpload · Drive · Cloud
→
AIPrivate AIProcessed on Nexa-controlled infrastructure
→
3WorkspaceTenant-isolated
🔒 Retention · Audit · Access control
DOCUMENT INTELLIGENCE WORKFLOW
From documents to business decisions
A visual workflow: scan/upload, AI extraction, rule validation, human approval, and report export.
01📄
Scan / Upload
PDF · DOCX · XLSX · JPG · PNG
02🧠
Document Intelligence
Fields · risks · deadlines · actions
03✅
Company Rules
PASS · WARNING · FAIL · Evidence
04👥
Approval
Owner/Admin review before completion
05📊
Reports & Export
PDF · DOCX · XLSX · CSV · JSON
GLOBAL DOCUMENTS
Multilingual documents, one workflow
The interface currently fully supports Vietnamese and English. Document analysis can produce results in the supported output languages listed below.
🇻🇳 Tiếng ViệtUI + analysis output
🇬🇧 EnglishUI + analysis output
🌏 View supported languages
Interface languages
Tiếng ViệtEnglish
Analysis output languages
VietnameseEnglishThaiJapaneseKoreanChineseFrenchGermanSpanishIndonesianMalay
BLOG & SECURITY GUIDES
Learn safer document-AI practices
Give your team one place to understand business documents.
30 days · 3 users · 10 documents · No credit card required
Create company workspace