Fields to extract
Vendor · invoice ID · PO · dates · currency · tax · total · line items
AI INVOICE ANALYSIS
AI invoice data extraction with validation and human review
Extract vendor, invoice ID, PO, dates, currency, tax, totals and line-item data from invoices, receipts and financial documents—then validate exceptions before export.
EXTRACTION OUTPUT
From invoice to review-ready data
| Input | Output fields | Validation |
|---|---|---|
| Invoice / Receipt | Vendor, invoice ID, PO, date, currency, subtotal, tax, total and line items | Missing PO, total mismatch, duplicate invoice IDs, unusual dates and missing fields |
AI INVOICE DATA EXTRACTION
From invoices to structured data and review-ready exceptions
The workflow goes beyond the total. NexaFile extracts fields, line items and source evidence so Finance can validate results before downstream use.
Exception checks
Duplicate invoice IDs · missing POs · total mismatches · unusual dates · missing fields
Human review & export
Compare evidence with source pages, resolve exceptions and export structured results.
INVOICE DATA EXTRACTION WORKFLOW
What invoice data can you extract?
Turn invoice PDFs or images into review-ready structured data: vendor details, invoice number, PO, issue and due dates, currency, subtotal, tax, total, payment terms and individual line items.
1. Import invoices
Use PDFs, scanned images, Google Drive, OneDrive or SharePoint.
2. Extract fields and line items
Structure header fields and individual items while preserving source evidence.
3. Validate before export
Flag missing POs, duplicate invoices, subtotal/tax/total mismatches and uncertain fields.
Read the detailed AI invoice data extraction workflow · How NexaFile verifies case studies
HUMAN REVIEW
AI handles the first pass; people decide
1. Bring documents in
Upload, scan or select files from cloud storage.
2. Extract with evidence
Structured output includes evidence for verification.
3. Review and act
A responsible person confirms before export, approval or follow-up.
SUPPORTED INPUTS
One workflow for files and cloud sources
PDF · DOCX · XLSX · PPTX · CSV · TXT · JPG · PNG · WEBP · HEIC/HEIF
Google Drive · OneDrive · SharePoint · Paper Scan
SECURITY & CONTROL
User-private documents, workspace controls
Access
Documents are available only to their creator or explicitly assigned/shared users.
Rules
Company Rules can return PASS, WARNING or FAIL with evidence.
Responsibility
AI does not replace legal, financial or operational decisions.
Try it with a real document
Start free, then review the output and evidence before using it in your workflow.
