NEXAFILE PRODUCT GUIDE

Paper Scan

A professional workflow guide with examples, checklists and visual references.

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PAPER → DIGITAL INTELLIGENCE

Turn paper into reviewable intelligence

Capture with a phone camera or upload a scan. NexaFile sends it through the same AI pipeline as digital PDFs for extraction, understanding and validation.

Paper scan workflow

Recommended workflow

01

Capture or upload

PDF · JPG · JPEG · PNG · WEBP.

02

Quality check

Keep the page straight, well lit, fully visible and readable.

03

Document Intelligence

AI extracts fields, dates, amounts, risks and actions.

04

Company Rules

Apply rules and return PASS / WARNING / FAIL with evidence.

Example

Accounting captures a paper invoice. NexaFile identifies invoice number, vendor, VAT and due date, validates whether a PO number is required, then adds the result to reporting.

Before-you-use checklist

  • Identify document type and reviewer.
  • Set Company Rules when pass/warn/fail validation is required.
  • Keep human review for important legal, financial or operational decisions.
AI