As user count grows, the problem changes from reading one document quickly to controlling who can see what, who reviews, which rules run and who is responsible for approval.

NexaFile supports multi-user workspaces with Owner/Admin/Member roles, departments, Department Managers, assignments and per-user document privacy. Document contents are not automatically exposed to Owners, Admins or Managers simply because they have a higher role; users see documents they created or documents explicitly assigned/shared with them.

Teams can bring documents in through upload, Paper Scan, Google Drive, OneDrive or SharePoint. After AI analysis, workflows can add rules, revisions, reviewers and approvals before results are used.

SharePoint is appropriate when documents already live in Microsoft 365 sites/libraries. OneDrive works for personal Microsoft accounts as well as Microsoft 365. Each user should connect their own cloud account so access follows their real permissions.